Staglin MR Suite

General Policies

All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

CCN Space

• Learn about CCN Space including restricted areas, visitor policy and blood collection policy.

Certification and Training

• Safety Certification section includes the steps to get certified at CCN and how to get recertification when it expires.

Personnel

• Learn about policies about Scan Personnel, Observers, Volunteers, Visitors, and MRI Technician Services at CCN.

Scan Scheduling

• Learn about the Scheduling Rule at CCN including Booking Policy, Cancellation Policy and Subject ID and Protocol ID Format.

Scan Procedures

• Learn about the Scan Procedures at CCN including Illness Screening, Metal Screening, Pilot Scans, Protocol Development, Data Transfer and Incident Report.

Billing and Refunds

• Scan Time: All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
• Refunds: Refunds are provided only for CCN-side issues (e.g., scanner problem) or exceptional events beyond the users' control (e.g., earthquake during scan).

Metal and Safety Clearance

All requests for metal, safety, or implant clearance should go to ccn-safety@mednet.ucla.edu. Describe and attach as much documentation as you can find with all PII redacted. Below are some general CCN policies regarding common clearance topics:

• At least six weeks must pass after any surgical procedure before your participant can be considered for scanning.
• No tattoos or other permanent cosmetics on the face or head. The only exception is eyebrow microblading. To be clear, you should still obtain clearance for other tattoos your participant may have--just be aware that permanent ink of any kind on the face or head (except microbladed eyebrows) automatically disqualifies your subject.

Incidental Findings

A neuroradiologist is on CCN retainer for reviewing potential incidental findings. To be clear, you may only submit images for incidental finding review if you have this explicitly described in your approved IRB protocol. As a reminder, CCN is not a clinical facility, and other than our collaborating neuroradiologist, no CCN faculty or staff are medically trained.

For sample language, please refer to the OHRPP's Consent, Assent, and Screening Templates, in particular the section of the Biomedical Research Consent Form Standards and Sample Language document addressing clinically relevant results.

Project Management at Staglin

The figure below presents a general flow chart for starting a project at Staglin.

Project Startup Flow Chart

• The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN using the SIStat system.
• Flow chart and instructions for project startup can be found here
  • After reviewing instructions, if you still have questions, please reach out to Marlo Duran

Project Information

Learn about how to create a New Project

Personnel

Learn about how to add a Lab Personnel, Get DICOM Accounts, and some common questions regarding primary and secondary users.

Funding & Costs

Scan Costs

• Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
  • Please note this is expected to increase to $650 per hour after our Sales and Service contract is reviewed
• Scanning is priced at a reduced rate for "Off-Peak Hours" and Weekends
• Full list of pricing available in the image on the right of this section
  • Please review the image carefully for a breakdown of the times considered "Prime" and "Off-Peak"

Scanner Pricing - Hourly

Add Fund

• Funding sources can be added under "Financial" → "Add Fund"
  • New projects must be linked with Active funds
• Adding a fund requires:
  1. Funding agency
  2. Active FAU
  3. Start and End date
  4. Fund manager overseeing this fund

Project Documents

• CCN requires new projects to upload approved IRB documents before scanning can commence.

Facilities & Equipment

CCN Equipment

Learn about MRI facilities, Quality Control, Mock Scanner, Testing room and Scan Supplies.

Support and Peripheral Equipment

Learn about Peripheral Equipment at CCN that can help you with your projects.

CCN MR Documentation

• Safety Manual
  • Topics include: MR safety concerns, hazards, common and adverse reactions etc.
• Operations Manual
  • Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.

Common Questions and Concerns

FAQs

Contacts

CCN Staff and Contacts

• Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
• Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
• Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
• Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
• Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
• Lab Manager/Technician: Dr. Melodie Yen (melodieyen@g.ucla.edu)
• Staff Research Associate: Patrick Liu (HanyangLiu@mednet.ucla.edu)
  • As a first point of contact, rather than emailing any of the above personnel directly, please write to: ccnsupport@g.ucla.edu